Meeting Minutes

October 1, 2013

INCORPORATED VILLAGE OF PIERMONT

BOARD OF TRUSTEES MEETING

October 1, 2013

 

 

Present:  Mayor Christopher Sanders, Deputy Mayor Mark Blomquist, Trustee Lisa DeFeciani, Trustee John Gallucci  Jr.,  Trustee Steven Silverberg, Walter Sevastian, Esq.-Village Attorney, Michele Koblick-  Deputy Clerk-Treasurer.

 

 

Mayor Sanders called the meeting to order, and led everyone in the Pledge of Allegiance.

 

Public Comment

Ivan Szendro would like to put up a memorial sign, representing the sister village in Hungary which the Village of Piermont adopted. He is asking for the memorial to be put up adjacent to the Bridge Street Bridge.

 

The Mayor said that the bridge is a County bridge and the Arts Council is working on art presentation on the bridge. The Mayor would like this discussion to continue when the Art Council comes to the Board and discuss where the memorial should go.

 

The Mayor said that the Village Clerk will contact Mr. Szendro when that would occur.

 

 

 

Approval of Minutes

 

Trustee Blomquist moved to approve the minutes from the September 17, 2013 meeting of the Board of Trustees.   Trustee DeFeciani second the motion, which carried a vote 4-0 to approve the minutes.

 

Trustee Silverberg abstained.

 

Presentation of Certificates from the Rockland Municipal Planning Federation

Mayor Sanders thanked and commended the following members of the Planning & Zoning Board of Appeals for receiving Certificates of Completion from the Rockland Municipal Planning Federation. He also noted that no member was present to accept the certificates.

 

Simon Basner  a member of the Zoning Board of Appeals for completing the Planning/Zoning Certification Course.

Roberta Ebert an Alternate member of the Zoning Board of Appeals for completing the Planning/Zoning Certification Course.

Margaret Holihan a member of the Zoning Board of Appeals, in addition to being the Chairperson of the Zoning Board of Appeals and an Associate Justice, for completing the Planning/Zoning Course.

Maureen O’Connell a member of the Zoning Board of Appeals for completing the Planning/Zoning Certification Course.

 

 

Resolution to confirm the Village of Piermont’s commitment to have the 25% match available upon notification of FEMA Grant award for Hazard Mitigation Projects

 

Sylvia Welch presented to the Board that seven Letters of Intent were submitted by the Village to make complete repairs from storm related damages to the Village including Hurricane Sandy and other storms.

 

The applications suggest that the Village prove their availability for the Village to make the 25% match available.

 

 

 

 

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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Sylvia Welch is asking the Village Board to pass a resolution that should the Village be awarded the 75%, the Village will make the 25% match available. All the applications must be submitted on or before October 29, 2013.

 

The Mayor asked what the total amount is and Sylvia Welch said for everything it would be about $10 million.

 

She is hoping to get at least two of the awards for the properties most damaged. Three thousand applications were submitted and only 2,500 were accepted to be considered.

 

The Mayor asked what the total amount would be and Sylvia Welch stated that the commitment in quotes in services and or cash would be approximately $2.5 million.

 

Trustee DeFeciani confirmed that the commitment would be $2.5 million.

 

Trustee Silverberg asked if we do get all applications approved and we can’t come up with all the money, do we just pass on those we cannot afford, and Sylvia Welch said she assumes yes.

 

The Mayor asked if passing the resolution for all applications, is it “all or nothing” and Sylvia Welch said no, a generic resolution is attached to each application.

 

Trustee Blomquist asked what the timing was to learn if we receive these grants and Sylvia Welch said it could be a year but it could also be just a few months.

 

Trustee Gallucci asked if all projects were public ones. Sylvia Welch stated that all but one is, because we want to raise Liberty and Ohio Streets if the raising and building new basements of the homes on those two roads, would the homeowners be responsible for the 25%.

 

Trustee DeFeciani moved to have the 25% match available upon notification of FEMA GRANT award for Hazard Mitigation Projects. Trustee Blomquist seconded the motion, which was carried by a vote of 5-0.

 

Sylvia Welch also mentioned that the FEMA Project Worksheets in process for approval of installing permanent repairs to fix the temporary repairs on the walkway must be completed because the FEMA Project Team covering the walkway is leaving shortly. The Village needs to get the bid documents out before the current team leaves, which is at the end of the month, and put the real costs into the project worksheet.  The board needs to pass a resolution to authorize the Village Clerk to open the bids on October 29, 2013.

 

Trustee Silverberg asked how this proposal differs from the original wall project.

 

Sylvia Welch said this is just a partial fixing of the wall. Village Clerk, Stephanie Tassello stated that FEMA will reimburse the Village 90% of these expenses.

 

 

Trustee Silverberg moved to authorize the Village Clerk to seek public bids for this project.

 

Trustee Defeciani seconded the motion, which was carried by a vote of 5-0.

 

The Mayor thanked Sylvia Welch and Stephanie Tassello for being so responsive in these matters.

 

 

Trustee Silverberg asked to post a communication on the website stating that the Village Board has authorized this project is being put out to bid.

 

 

 

 

 

 

 

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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Public Hearing for Special Permit For Jordan Barile to Convert a Single Family Dwelling to a Two Family Dwelling

 

Trustee DeFeciani recused herself from the discussion and STEPPED AWAY as she is a proprietary to this request.

 

Mayor Sanders also recused himself from the discussion and STEPPED AWAY as he is a direct neighbor to this request.

 

Trustee Silverberg asked for a motion to open the Public Hearing for converting a one family  home to a two family. Trustee Gallucci  seconded the motion and upon vote the Public Hearing was opened.

 

Village Attorney Sevastian stated that this was an application seeking approval under Chapter 1.49 of the Village Code for a temporary conversion of a Single Family Dwelling to a Two Family Dwelling. Chapter 1.49 requires a Public Hearing for considering this special permit application. The Village Attorney prepared a resolution  for the Board. The Planning Board, Zoning Board, and Building and Fire Inspectors all approved this.  If there is a change in ownership, then this would be void, it needs to be renewed annually.

 

The Applicant explained to the Board that he would like to temporarily convert a one family house to a two family house. They would like to put a stove in the part of the house that would be the two family dwelling. There was no additional square footage added, there is no need to for variances , and there is plenty of parking.

 

Trustee Gallucci said it meets all requirements, and it assists the village residents in time of need.

 

Trustee Silverberg moved to close the Public Hearing.  Trustee Gallucci seconded the motion and upon vote the Public Hearing was closed.

 

RESOLUTION OF THE VILLAGE OF PIERMONT BOARD OF TRUSTEES

 

SPECIAL PERMIT REQUEST – 900 Piermont Avenue – 75.22-2-3 (the “premises”)

 

WHEREAS, Jordan Barile and Lisa Deficiani (the “Applicants”) have, at the direction of the Piermont Building Inspector, filed an application for a Special Permit under Village Code Chapter 149, seeking approval from the Village Board for the temporary conversion of the existing one-family dwelling at the premises into a two family dwelling (a copy of the Applicant’s narrative submitted in support of the application is attached hereto and made a part hereof).

 

WHEREAS, The premises are located in the R-10 Zoning District;

 

WHEREAS, the Special Permit Application, as required under Village Code Chapter 149, was referred for comment to the Planning Board, Zoning Board, and Building and Fire Inspectors;

 

WHEREAS, recommendations for approval of the application submitted back from those departments are attached hereto and made a part hereof;

 

WHEREAS, the Board of Trustees held a public hearing on the application at its regularly scheduled meeting held on October 1, 2013;

 

WHEREAS, the Village Board took testimony and public comment regarding the application at said meeting;

 

THEREFORE BE IT RESOLVED that the Piermont Village Board of Trustees hereby establishes itself as the Lead Agency for the purpose of review of the proposed action under the provisions of the State Environmental Quality Review Act (SEQRA);

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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BE IT FURTHER RESOLVED that the Village Board of Trustees undertakes a SEQRA review of the proposed Special Permit renewal application and finds as follows:

 

  1.             That the Special Permit renewal application is a Type II Action under NYCRR 617.5 (19), requiring no further action by the Village Board.

 

BE IT FURTHER RESOLVED, that the application for a Special Permit for the temporary conversion of 900 Piermont Avenue from a one-family dwelling to a two-family dwelling is hereby approved, with the following conditions:

 

a.  The Special Permit shall be specific to Jordan Barile and Lisa Deficiani’s application, and shall not be tied to the property.  The Special Permit shall lapse and be void in the event of a change in ownership or occupancy of the premises.

 

b.  The Special Permit shall be renewed annually in accord with the provisions of the Village Code relating to Special Permit renewals.

 

 

Adopted at a regular Board meeting of the Village of Piermont Board of Trustees on October 1, 2013.

 

This resolution was moved by Trustee Gallucci and seconded by Trustee Silverberg  . Upon vote the motion carried unanimously.

Trustee DeFeciani re-entered the meeting.

Mayor Sanders re-entered the meeting.

 

Authorize the Mayor to enter into License Agreement with Clarkson University to install environmental monitoring equipment on the Piermont Pier

 

Trustee Blomquist moved to authorize the Mayor to enter into a License Agreement with Clarkson University to install environmental monitoring equipment on the Piermont pier with changes to “Figure #1”.  Trustee Silverberg seconded the motion which was carried by a vote of 5-0

 

Trustee Silverberg directed that once this monitoring station is up and running a  link should be set up on the Village’s website  so that residents can access the information.

 

Authorize additional budget to Robert Geneslaw Co. for further planning services relating to legislation establishing the Coastal Storm Overlay District

 

Trustee Silverberg made a motion  to authorize the additional budget to Robert Geneslaw Co. for further planning services relating to legislation establishing the Coastal Storm Overlay District. Trustee DeFeciani  seconded which was carried by a vote of 5-0.

 

Request from Margie Turrin, LDEO Education Coordinator, to hold Annual “ Day in the Life of the Hudson River” on October 10, 2013

 

Trustee DeFeciani moved to approve the request of Margie Turrin to hold an Annual “Day in the Life of the Hudson River” on October 10, 2013. Trustee Gallucci seconded the motion, which was carried by a vote of 5-0.

 

Resolution:  Adoption of the Rockland County Emergency Response Plan

 

Trustee Blomquist moved to adopt the Rockland County Emergency Response Plan for the Village of Piermont. Trustee Gallucci seconded the motion which carried a vote 5-0.

 

 

 

 

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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Authorize Mayor to sign agreement appointing New York State Homes and Community Renewal (HCR) as Lead Agency status for the coordinated environmental review for the Recreate NY home buyout

 

 

Attorney Sevastian informed the board that property owned by the State is tax exempt.

 

The Mayor noted it is only voluntary to any interested homeowners.

 

Trustee Gallucci made a motion to authorize the Mayor to sign the agreement appointing New York State Homes and Community Renewal as Lead Agency status for the coordinated environmental review for the Recreate NY home buyout. Trustee Silverberg seconded which was carried by a vote of 5-0.

 

Discussion on limiting Bamboo Plantings

 

Attorney Sevastian stated this legislation is to confine bamboo to owners’ property, and keep it from encroaching on adjacent property or into public right away. He stated  the board needs to amend the property maintenance code to state that if the bamboo  goes off their property, the Building Inspector would give a Notice of the Violation and the property owner would have a minimum of 30 days to cure.

 

Attorney Sevastian said that the Village needs to set up a Public Hearing to address this amendment.

 

The Mayor would like to set up a public meeting to review this addition to the Village code on November, 12th, at 7.45pm.

 

Trustee Blomquist made a motion to set up a Public Hearing on November 12th at 7:45pm,  Trustee Silverberg seconded which was carried by a vote of 5-0.

 

Department Reports

 

DPW

 

DPW Superintendent Tom Temple reported that he turned in his monthly reports.

 

He also spoke to Village Engineer, Ken DeGennaro regarding access for people with disabilities to the Community Center. Ken DeGennaro  will look into it this week to see if the  ramp is compliant with disabilities act.

 

The DPW building will be getting the delivery of its generator on October 16th.

 

The DPW has vacated the Pier building.

 

Tom reported the DPW had received a letter from the Homeowners Association about the over growth on the seawall.

 

Attorney Sevastian said the Village is responsible in maintaining the  walkway and the adjacent area,  not the growth. As in past practice, the DPW would just cut what grows through the railing. Attorney Sevastian will send letter to the Homeowners Association informing them of our maintenance responsibilities. Fire Dept.

 

Chief Cavanaugh – absent

 

Police Dept.-absent

 

Chief O’Shea – absent

 

 

 

 

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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Building Dept.

 

Building Inspector Charles Schaub- absent

 

Approval of Warrant

 

Trustee Blomquist moved to approve the Warrant in the amount of $34,396.73 attached to the Minutes.  Trustee Gallucci Jr. seconded the motion, which was carried by a vote of 5-0.

 

Old/New Business

 

Attorney Sevastian received a call from NY State about the “Lot S” remediation, in response to our communication about the Village’s concern about safety and road closure. The State said that the work safety plan will be on file, available for review, in the Piermont library.  The state does not anticipate that Gair Street will be closed. There will only be discrete digging in limited areas, no exposure to soil, and all trucks entering and exiting the site will be sanitized.

 

Attorney Sevastian said there was a gentleman in the audience who wanted to discuss old/new business.

 

John McCabe discussed with Attorney Sevastian about the $ 11,000 that was put up by Mr. Burke who owned property on Stevenson and did some developing on the property. He posted a regular bond for repairs. The bond got dissolved and there were still some things that needed to be done. The $11,000 was put up as a performance guarantee and Mr. Berk has not seen the money  since 2006/2007. To complicate matters, the  property has been sold, it has been fixed up and everything is fine.

 

Mr. McCabe wants the money from the escrow fund to be returned.

 

Attorney Sevastian stated that the second owner only complied with a few things, not everything on original list has been done and when everything on the original list is completed, then the money will be returned.

 

Mr. McCabe acknowledges that if there are still open items on the list, then the original owner, Mr. Burke, will have to complete them.

 

Attorney Sevastian does not know the exact list of things that still need to be completed. He will contact the Building Inspector.

 

Attorney Sevastian requested an executive session on pending litigation.

 

Trustee DeFeciani had nothing to report.

 

Trustee Blomquist had nothing to report.

 

Trustee Gallucci  discussed the train station and what the Village is intending to do with it. Attorney Sevastian  feels that we need a meeting with the Building Inspector to see what can be done.

 

The Mayor agrees that the Village does need to make greater use of the building.

 

Trustee Silverberg reported that a contract has been signed with Scenic Hudson to go ahead with a storm surge study. Trustee Silverberg will be contacting them tomorrow to set up a date for a meeting to discuss next steps.

 

The Mayor will  put on the agenda for the next meeting on October 15th, the appointment  of task force members.

 

 

 

 

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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The Mayor also received an e-mail from Klaus Jacob about a group interested in doing work in Piermont with Scenic Hudson.

 

The Mayor received a letter stating that that the Village is required to adopt the new base flood elevations (from 2007) through a public meeting.

 

According to Attorney Sevastian, that if we wish to adopt advisory base flood elevations, the Village must repeal other flood  management laws and adopt the new regulations or we won’t  be able to participate in the National Flood Insurance. Whatever changes the Village has in this local law, they want to see a draft

of this by December and adopted by January, otherwise the Village will be suspended from the National Flood Insurance Program.

 

 

The Mayor will reach out to FEMA about adopting the new, advisory base flood elevations and what’s involved with that.

The Mayor stated that the Rockland Road Bridge is nearly complete. The Mayor was not thrilled with the finish of bridge, which he thought was going to have an area of a large brick patio environment. We have three options: find money to build a second walkway, leave the project “as is”, or recognize the issue, tear up the walkway and rebuilt it the way it should have been. The Mayor did ask Ken DeGennaro to give numbers as to the options.  At this point the Mayor feels what’s done is done, and Trustee Gallucci expressed the same.

 

The Board will get together for a Workshop next Tuesday, October 8th at 7.30pmto review the proposed Coastal Overlay Zoning District legislation. The board would like for Bob Geneslaw to come back on October 15th.

 

The Mayor had a conversation about a dot.gov e-mail system with Tim Temple. We need to optimize the server and clean up things every 6 months, for different types of e-mails, possibly archive old e-mails.

 

Trustee Silverberg will forward information to the Village Attorney about classifications of different types of e-mails and the subject matter from a decision made by the U.S. District Court about getting rid of certain e-mails.

 

Village Clerk Stephanie Tassello reported that the Mine Hole parking lot has only 15 parking spaces available but 16 spaces are needed. One individual has three spaces, there are also two vacant properties there so the exact allotment of spaces would total 18.

 

DPW Supervisor Tom Temple suggested Bridge Street but after some thought realized it would not be a good idea.

 

The Mayor suggests talking to Chief O’Shea about overnight street parking  on parts of Piermont Ave.

 

DPW Supervisor Tom Temple said the DPW needs the ability to clean the street and snow removal could be a problem with overnight parked cars.

 

The Village Clerk feels it will become an issue in the future.

 

The Mayor suggests continuing this discussion at a later date.

 

 

Executive Session

 

Trustee Silverberg moved to enter into an executive session to discuss pending litigation.  Trustee Gallucci seconded the motion, and upon vote the Board entered into Executive Session.

 

 

 

Village of Piermont Board of Trustees Minutes October 1, 2013

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Trustee Silverberg moved to exit Executive Session. Trustee Blomquist seconded the motion, and upon the vote the Board returned to regular session.

 

Adjournment

 

Trustee Gallucci moved to adjourn the meeting at 9:38 pm. Trustee Deficiani seconded the motion and upon the vote the meeting was adjourned.

 

 

Respectfully submitted,

Michele Koblick

Deputy Clerk-Treasurer