June 4, 2013

INCORPORATED VILLAGE OF PIERMONT

BOARD OF TRUSTEES MEETING

June 4, 2013

 

 

Present:  Mayor Christopher Sanders, Deputy Mayor Mark Blomquist, Trustee Lisa DeFeciani, Trustee John Gallucci  Jr.,  Trustee Steven Silverberg,  Walter Sevastian, Esq.-Village Attorney, Stephanie Tassello-Village Clerk-Treasurer.

 

 

Mayor Sanders called the meeting to order, and led everyone in the Pledge of Allegiance.

 

Public Comment

 

Audie Moran questioned if D & D Community Market is required to remove their bicycle rack from the parking space each night, she has noticed it has not been removed for a few weeks.

 

Mayor Sanders directed DPW Superintendent to follow up with D & D Community Market with leaving the Bicycle rack in a parking space overnight.

 

 

Approval of Minutes

 

Trustee Silverberg moved to approve minutes from the May 21, 2013 meeting of the Board of Trustees.  Trustee DeFeciani seconded the motion, which carried by a vote 5-0

 

Department Reports

 

DPW

DPW Superintendent Temple reported the fencing at the Community Garden, and the Dog Run that was damaged during Hurricane Sandy has been ordered and should be installed within the next two weeks.  The repairs to the Boardwalk at the end of the Pier should be completed in a few days.  He also reported the Village Engineer had provided a scope of work for the repairs to Parelli Park which was given to three contractors; the lowest bidder came in at $57,000 for repairs to Parelli Park.  The State Office of Emergency Management accepted the bid documents and approved the project for FEMA funding in the amount of $57,000.

 

Village Attorney Walter Sevastian referred to Village Procurement Policy and counseled the board that if the original amount was expected to be under the public bidding level, and comes back above that level it could be considered as not subject to competitive bidding

 

Mayor Sanders will contact Village Engineer Ken DeGennaro to verify the original scope of work was estimated to be below $35,000 for the repairs.

 

Sylvia Welch Project Coordinator commented she had attended meetings with FEMA/SEMO Officials and the Village Engineer regarding Parelli Park and it was understood the estimated costs to repair Parelli Park was below $35,000.

 

Police Dept.

Chief O’Shea -absent

 

Building Dept.

Building Inspector Charles Schaub handed in his report and will apply for a Grant from Benjamin Moore to “Paint the Town”. 

 

 

 Request from Margie Turrin of Lamont Doherty to use Parelli Park for two events

 

Margie Turrin, education coordinator from Lamont Doherty, requested to use Parelli Park for two events: a workshop about the Hudson River on July 11, 2013 from 10:00am to 5:00pm, and a DEC-sponsored event to connect the community with the Hudson River on July 20, 2013 from 11:00am to 2:00pm. She will provide a certificate of insurance listing the Village as additionally insured.

Village of Piermont Board of Trustees Minutes June 4, 2013

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DPW Superintendent Temple reported Parelli Park is closed due to damages sustained from Hurricane Sandy and suggested the use of the Boat Launch area.

 

Trustee Silverberg moved to approve Margie Turrin’s workshop to provide information about the Hudson River on June 11, 2013 from 10:00am to 5:00pm, and the DEC-sponsored event connecting the community with the Hudson River on July 20, 2013 from 11:00am to 5:00pm, both events to be held adjacent to the Boat Launch and beach area.  Trustee Blomquist seconded the motion which carried by vote 5-0

 

Margie Turrin referred to the Lamont Doherty Quad Building at the end of the Pier; she would love to see it turned into an educational hub for students, and would like to set up a permanent data center.  The Building is in need of repairs from damages sustained during Hurricane Sandy and LDEO is awaiting reimbursement from FEMA.  She hopes the board feels it would be an asset for the Village once it is repaired.

 

Discussion on Outside Baseball/Softball leagues to use Art Rittenberg Field for a Fee

 

Village Clerk Stephanie Tassello commented she has recently received several requests from a coach of a Valley Cottage Little League wanting to use the Art Rittenberg field.

 

Joey Gottlieb of the Piermont Police Athletic League commented there are many issues and concerns with allowing an outside baseball/softball leagues to use the Art Rittenberg Field.  He stated when PAL travels to other fields for games they have to obtain permits, provide a certificate of insurance and pay a fee up to $110.  He believes that regulations would need to be implemented in order for an outside league to use the field, and this use would also create additional liabilities.  He also expressed concern that there are no signs posted around the field to stop anyone from using the field he suggested installing a sign in front of the Art Rittenberg field that would require permission to use the field.

 

Mayor Sanders suggested implementing a permit for use of the Art Rittenberg field to limit the Village’s liability.  He does not think the potential for revenue will exceed the cost and effort to maintain the field. Ultimately, it will be an additional expense on the Village.  He asked the board for their comments. 

 

Trustee DeFeciani commented she is concerned with additional traffic on the Pier.

 

Trustee Silverberg commented the Town of Orangetown employs a Parks Department that maintains their fields, where the Art Rittenberg field is maintained by PAL volunteers. The Village will be taking on an additional expense and he does not think the revenue will exceed the cost to maintain the field.

 

Trustee Gallucci Jr. concurred with Trustee Silverberg, however he would support the occasional use of the fields on an individual basis. 

 

Trustee Blomquist concurred with Trustee Gallucci Jr. He would also support the use of the field on a case-by-case basis but would not agree to allow the use on a regular basis.

 

Trustee DeFeciani agreed with the boards comments

 

Mayor Sanders directed Village Attorney Walter Sevastian to draft a permit process for the use of the Art Rittenberg Field to include the provision “…by permission of the Village Board of Trustees.”

Trustee Gallucci Jr. moved to allow use of the Art Rittenberg field by permission and approval of the Board of Trustees only, and to install appropriate signage at the Art Rittenberg field.  Trustee DeFeciani seconded the motion which carried by vote 5-0

 

Continuation on request from Margaret Grace of the Sparkill Creek Watershed Alliance to hold the 400th Anniversary of the Two Row Wampum treaties

 

Margaret Grace, a member of the Sparkill Watershed Alliance, submitted her request at a previous board meeting..  She commented the event will have a total of 150 of 200 participant rowers who will arrive at Piermont boat launch adjacent to Parelli Park between 3:30 and 5:00pm on Wednesday August 7th.  The event will include a welcoming

Village of Piermont Board of Trustees Minutes June 4, 2013

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committee by the Ramapo Tribe and invited Officials. There will also be live demonstrations providing entertainment and information. There will be a traditional, Native American Thanksgiving Dinner at the Goswick Pavilion, which will include native and traditional 16th century music.    The Civic Association plans to provide refreshments, and local residents will provide housing for the elderly participants.  The Civic association will also oversee the kayaks and canoes which will be stored at the gravel area by Parelli Park.  She informed Chief O’Shea that the Two Row will have their own security for overnight boat storage. The Rotary International will provide a certificate of insurance listing the Village of Piermont as additionally insured.  The Two Row Wampum will provide EMs, Security and Port o Sans at Parelli Park and the Goswick Pavilion.  She requested the Village allow camping overnight in the outfield of the Art Rittenberg Field on August 7th, 2013 and to allow overnight parking at the Goswick Pavilion for approved vehicles.

 

Trustee Gallucci Jr. moved to approve the following requests; (1.)  To seal off a portion of the North Parking/ River lot for Boat Storage from noon Wednesday August 7th, 2013 to  noon Thursday August 8th. (2.)  Allow Overnight Parking at the Goswick Pavilion for approved vehicles on Wednesday August 7th, 2013. (3.)  Allow overnight camping in the outfield of the Art Rittenberg field on Wednesday August 7th, 2013, all contingent upon the Two Row Wampum providing additional Port o Sans as necessary.  Trustee Silverberg seconded the motion which carried by vote 5-0

 

Continuation on Request from the Piermont Chamber of Commerce to waive fees for Bastille Day

 

Mayor Sanders commented this is a continuation from the last Village Board Meeting. He clarified the fee structure, referred to  Village Code section § 102-3.  Applicability.  

I. Permit fees for special events

(1)       Two hundred fifty dollars per hour, with a minimum of three hours being charged for each special event. 

 

Mayor Sanders questioned the planed total hours of the event.

 

Sheryl Furhman, secretary of the Piermont Chamber of Commerce, replied Bastille Day will be from 12:00pm to 10:00pm, a total of 10 hours.

 

Referring to Village code, Mayor Sanders estimated the event fee would total $2,750.  At the last Village Board Meeting there many questions and concerns as to the actual cost of the event.  Sgt. O’Leary submitted an estimated cost for Police Fees for Bastille Day 2013 in the amount of $3,047, DPW fee is about $350, for a total of $3,400. 

 

Mayor Sanders supports declaring Bastille Day a Village sponsored event and waiving the fee for this year due to the financial impact on the Business Community from Hurricane Sandy.

 

Lisa Dente a member of the Piermont Business Council commented that declaring Bastille Day a Village sponsored event would show that the Village supports the Business Community and the Chamber of Commerce.

 

Trustee DeFeciani commented she would also support waiving the fees this year. She recalled the business community rallied and helped raised funds after Hurricane Sandy. The proceeds from these events were donated to the Piermont Fire Department.

 

She would support declaring Bastille Day a Village Sponsored event for this year due to the financial impact of Hurricane Sandy.  She stated the Village and the Businesses need to work together to show support for our Businesses.

 

Trustee Blomquist also thinks the Village needs to work together but does not support waiving the fees. However, due to Hurricane Sandy, he would support a cap at $2,500.

 

Trustee Gallucci Jr. expressed concern with waiving the fee and believes it should be included in the budget. However he would support a partial reduction to split the estimated cost of $3,400 this year in recognition of the financial impact of Hurricane Sandy. 

 

Village of Piermont Board of Trustees Minutes June 4, 2013

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Trustee Silverberg also expressed concerns with waiving the fee.  He stated the Village assumes the expense, which is ultimately passed on to the taxpayer.  He took into consideration the impact of Hurricane Sandy on the business community and thanked them for their support during the storm and would support Trustee Gallucci Jr. suggestion to split the estimated cost only for this year.

 

 Mayor Sanders entered a motion in recognition of the damages sustained from Hurricane Sandy on the Businesses in Piermont, and in recognition of the newly formed Piermont Chamber of Commerce, and to show support for Piermont’s business community in its initial year in hopes to prosper and succeed, that the Village Board approve a reduced fee for Bastille Day on July 13, 2013. This fee would include the initial $250 permit fee plus 50% of the actual Village expenses for Police coverage & DPW clean-up, to be capped at $2,500 (total =$2,750). Trustee Silverberg seconded the motion, which carried by vote 5-0

 

Request from the Piermont Chamber of Commerce to use Parelli Park on September 29, 2013

 

Laura Strauss a member of the Piermont Chamber of commerce requested to use Parelli Park during the Apple Fest on September 29, 2013 in partnership with the Green Market.

 

Trustee Blomquist moved to approve the Piermont Chamber of Commerce to use Parelli Park on Sunday September 29, 2013.  Trustee DeFeciani seconded the motion which carried by vote 5-0

 

Discussion on Storm Surge Study Grant Awarded to Village of Piermont from NYS DEC

Mayor Sanders was excited to report the Village of Piermont was awarded the New York Department of Environmental Conservation (DEC) Hudson River Estuary Program in partnership with the New England Interstate Water Pollution Control Commission (NEIWPCC) Grant, in partnership with Scenic Hudson to prepare a plan for Sea-Level Rise, Storm Surge and Flooding. 

 

Sylvia Welch, Piermont’s Grant Writer, commented the Village of Piermont was one of 3 Villages that was awarded the Grant.  She reviewed the Grant application, which outlines planning and studies to be prepared in Five Phases and completed within a year.  The Contract between the Village of Piermont and Scenic Hudson needs to be thoroughly reviewed, she suggested appointing a task force to study with Scenic Hudson. 

 

Trustee Silverberg commented he had worked with Scenic Hudson in preparing the application for the Grant, and that Scenic Hudson would obtain additional sources of funding.  It was addressed that the Village of Piermont did not have additional funding to contribute,but would seek outside donations or contributions.  He spoke to the President of Scenic Hudson who is preparing the agreement and would like to schedule a meeting with Piermont’s steering committee.

 

Mayor Sanders commented Trustee Silverberg and Trustee DeFeciani will represent the Village of Piermont, with Trustee Silverberg serving as Chairperson for this Steering commitee.  Volunteers of the Steering committee include;

Mr. Robert Burns, also a member of the LWRP Committee

Mr. Klaus Jacob, representative of the Paradise section

Mr. Greg McKillop, a representative of the Sparkill Creek area

Laura Straus as a representative from the Piermont Chamber of Commerce

And Rich Esnard to represent the Hudson shoreline. 

 

Trustee Silverberg suggested writing Thank you Letters of support to all that had sent letters on behalf of the Village for the grant. Mayor Sanders agreed and submitted that he would prepare these letters.

 

Mayor Sanders thanked Sylvia Welch, Trustee Silverberg, and Trustee DeFeciani for their joint effort.

 

 

 

Village of Piermont Board of Trustees Minutes June 4, 2013

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Request from DPW Superintendent to purchase a Garbage Truck on State Bid

 

DPW Superintendent Temple requested to purchase a garbage truck on state bid a 2014 International Model 7300 rear load 20yd.  For a total of $143,295.90.

 

Trustee Gallucci Jr. moved to approve the purchase of a 2014 International Model 7300 Rear Load 20 yard on State Bid in the amount of $143,295.90.  Trustee Blomquist seconded the motion which carried by vote 5-0

 

Approve and Award Bid for Ford E-450 Chassis Ambulance

 

Trustee Gallucci Jr. moved to award the Bid of the PL Medallion Body with a Ford E-450 Chassis Ambulance in the amount of $168, 691 to Specialty Vehicle Sales Corp.  Trustee Silverberg seconded the motion, which was carried by a vote of 5-0.

 

Declare Police Department 2008 Dodge Charger Surplus to be auctioned

 

Trustee Silverberg moved to declare the 2008 Dodge Charger, VIN# 2B3KA43G78H279784 as surplus, to be auctioned.  Trustee DeFeciani seconded the motion which carried by a vote 5-0

 

Review proposal from Korn Rosenbaum LLP to provide accounting Services

 

Village Clerk Stephanie Tassello reported the only minor change in this updated annual agreement is an increase of fees in the amount of $500.

 

Trustee Blomquist moved to approve entering into an agreement with Korn Rosenbaum LLP to provide accounting services for FYE 2013 in the amount of $9,500.  Trustee Gallucci Jr. seconded the motion which carried by a vote 5-0

 

Approval of Warrant

Trustee Blomquist moved to approve the Warrant in the amount of $109,015.39 attached to the Minutes.  Trustee DeFeciani seconded the motion, which was carried by a vote of 5-0.

 

Old/New Business

 

Village Attorney Walter Sevastian reported he received a letter from General Counsel from Lamont-Doherty Geological Observatory of Columbia University, dated May 31, 2013.   LDEO would like to continue their agreement with the Village and requested the Village withdraw their notice to terminate the lease agreement, to allow a realistic timeframe to negotiate a new agreement. 

 

Village Attorney Walter Sevastian had discussed a reasonable use of occupancy with them and they are looking to work something out.

 

Trustee Gallucci jr. expressed concern regarding their letter and would not support withdrawing the termination notice, it would perpetuate the situation.  He suggested continuing on a month-to-month basis, charging a monthly fee in the amount of $500.

 

Trustee Silverberg agreed with Trustee Gallucci Jr. charging them a monthly fee for use of the Building.

 

Village Attorney Walter Sevastian suggested submitting a reply that will continue the terms of the old agreement on a month-to-month basis, replacing the fee of 100 tons of stone to a monthly fee of $500 and re-emphasizing their maintenance obligation.

 

Trustee Silverberg suggested to add that once the building is restored the Village would like to negotiate a longer term agreement.

 

Trustee DeFeciani questioned if the yield to pedestrian signs have been ordered for Piermont Ave. DPW Superintendent Temple would procure these signs and put them in place.

 

Village of Piermont Board of Trustees Minutes June 4, 2013

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Trustee Blomquist received a letter from Tom Sedlak, Bud Sedlak’s son requesting to install a flag on the Bud Sedlak building.  He will be responsible for the installation, any expenses.

 

Trustee Silverberg asked to have the DPW review and oversee the installation. 

 

Trustee Gallucci Jr commented the Rockland Road Bridge Restoration Project is not proceeding and he has made some inquiries. He has also reviewed the area abutting Gehardts behind the monument and suggested to install bike racks.  He thinks it would be an enhancement to the Village.

 

Mayor Sanders directed the DPW to check into pricing for bicycle racks.

 

Mayor Sanders commented he received further requests from residents to place a mirror on top of Ash Street on the hair-pin turn.

 

DPW Superintendent Temple reported the installation of the mirror would be at least 30 feet away, which would be impossible to accurately measure the distance of a car by looking in the mirror.

 

 Executive Session

Trustee Silverberg moved to enter into Executive Session to discuss Pending litigation.  The motion was seconded by Trustee Blomquist r. and upon vote the Board entered Executive Session.

 

Trustee Silverberg recused himself due to conflict with pending litigation

 

Trustee Gallucci Jr. moved to exit Executive Session, Trustee Blomquist seconded and upon the vote, the motion passed and the board returned to regular session.

 

Adjournment

Trustee Gallucci Jr. moved to adjourn the meeting at 9:42 pm.  Trustee Blomquist seconded the motion, which was carried by a vote of 4-0.

 

Respectfully submitted,

Stephanie Tassello

Clerk-Treasurer

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