Meeting Minutes

June 18, 2013

INCORPORATED VILLAGE OF PIERMONT

BOARD OF TRUSTEES MEETING

June 18, 2013

 

 

Present:  Mayor Christopher Sanders, Deputy Mayor Mark Blomquist, Trustee Lisa DeFeciani, Trustee John Gallucci  Jr.,  Trustee Steven Silverberg, Walter Sevastian, Esq.-Village Attorney, Michele Koblick- Deputy Clerk-Treasurer.

 

 

Mayor Sanders called the meeting to order, and led everyone in the Pledge of Allegiance.

 

Public Comment

 

Bob Samuels wanted to know why the pier wasn’t closed on Father’s Day as directed by the Board of Trustees. The Mayor stated that there was a lack of communication because Chief O’Shea has been on sick leave. Bob Samuels asked if there would be a makeup closure day and the Mayor stated not at this time because there is one scheduled in July and one in August.

 

Kathleen Puder from the Piermont Civic Association wanted to remind everyone that they are having their first movie night this Friday. The P.A.L. will be running the concession stand.

 

Approval of Minutes

 

Trustee Gallucci moved to approve the minutes from the June 4, 2013 meeting of the Board of Trustees.  Trustee DeFeciani seconded the motion, which carried by a vote 5-0.

 

Department Reports

 

DPW

DPW Superintendent Tom Temple reported that the handicap ramp to Village Hall has been installed. The DPW still has to repave the driveway on the side of the building where the ramp is located. Superintendent Temple also received a request for a Handicap parking spot in front of the Macedonia Church. The DPW would like to start work on the Perelli park boardwalk this week, but the Solstice party will be held in the park on Saturday night, so he might wait. Superintendent Temple reported the Boardwalk repair at the end of the pier has been completed and the Northshore walkway is being monitored every week. Trustee DeFeciani thanked Tom for putting the pedestrian walk signs in the crosswalks in the Village. Bob Samuels requested that the board investigate that voting be done at village hall now since the ramp has been installed. 

 

Fire Dept.

Chief Cavanaugh reported that the FD had 22 runs in May.  The Palisades Interstate Police Department requested help for search of someone who had jumped from the overlook at Stateline. The department had 28 hrs of training, was involved in Gran Fondo race and maintained a 24-hour presence during the Memorial Day Watchfires. The department was awarded EMT agency of the year at the town level. The department received awards from the NY-NJ Firemen’s parade and had an Explorer’s dinner with kids and their parents. The Chief also reported that one fireman from Sparkill was injured at the structure fire on Ferdon Avenue and the homeowner was not home. There was extensive damage to the house.

 

Police Dept.

Chief O’Shea was absent; Sgt. O’Leary had submitted his monthly report to the board. The Mayor noted that the Chief reported a robbery, which occurred today in the Village and reminded residents to keep doors and windows locked.

 

Building Dept.

Building Inspector Charles Schaub requested approval from the board to purchase software from a computer company that deals with Building Department Officials. The cost is $600 a year, with the first year free. He noted his budget allots$1,500 for computers.

 

 

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Trustee Silverberg asked what this software would do that we cannot do now. Mr. Schaub noted that inspections, permit applications, and all reports would be computerized. Demo, set up and classes would be given. Walter Sevastian will look into the agreement and this will be brought up at next Trustee meeting for July 16th

 

Continuation on Discussion of the Piermont Rowing Club Agreement

The Piermont Rowing Club requested to continue their agreement with village. The Rowing Club and Trustee Gallucci met separately to negotiate a fair price for the use of the space. Trustee Silverberg  noted that prior to this agreement the Club was using gravel spaces in the parking lot and the recent agreement involved moving to where they are now. Trustee Gallucci feels the club benefits the village and suggested  $3250 a year to start, with $100 increase each year.  Trustee Gallucci suggested a three year license and noted that the license is revocable at any time. The Mayor thanked Trustee Gallucci for the work he put into this. Trustee Blomquist appreciated Trustee Gallucci taking the time to work on this agreement, Trustee DeFeciani also agreed. The agreement will be ready for final approval at the next board meeting in July.  

 

Continuation on Discussion and schedule Public Hearing on proposed Zoning Amendment

 

A personal issue kept Mr. Bob Geneslaw from attending tonight’s meeting. The Board decided to move the discussion of a public hearing to the July 16th meeting.  Trustee Silverberg also suggested waiting to see the new FEMA maps on Thursday before having a discussion on this. A new draft from Bob Geneslaw will be available for review at the July 16th meeting and a public hearing set for September. Trustee Gallucci suggested an outline of discussions between the Planning and Zoning boards also be supplied for the July 16th meeting. The Mayor suggested having portions of the Codes to be included.

 

 

Review of Intermunicipal Agreement Joint Special Weapons and Tactics Team. Rockland County Rescue Entry and Counter Terrorism (REACT) Team

 

Trustee Gallucci made a motion to approve the Mayor entering into an Intermunicipal Agreement for the 2013 Joint Special Weapons And Tactics Team made June 18, 2013, by and between the County of Rockland, a municipal corporation of the State of New York, having its principal office at 11 New Hempstead Road, New City, New York 10956, hereinafter referred to as “County” and the Town(s) of Ramapo, Haverstraw, Orangetown, Stony Point, and the Villages  of Suffern, Piermont, and South Nyack-Grandview, hereinafter referred to as “Municipalities”, municipal corporations of the State of New York..The motion was seconded by Trustee Silverberg, which carried a vote 5-0.

 

 

Bond Resolution – $118,000, Various Purpose Bond

 

The Village of Piermont, in the County of Rockland, New York (herein called the “Village”), is hereby authorized to: (a)  acquire a pick-up truck, at the estimated maximum cost of $29,500; (b) acquire a PAL van, at the estimated maximum cost of $26,500, grant funds in the amount of $25,000 having been received to pay a part of the cost of the PAL van; (c) acquire rifle mounts, at the estimated maximum cost of $4,600; (d) acquire two tasers, at the estimated maximum cost of $1,800; (e) acquire a double jacket attack hose for the Fire Department, at the estimated maximum cost of $3,500; (f) acquire computers for the Fire

 

 

 

 

 

 

 

 

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Department, at the estimated maximum cost of $4,500; (g) acquire a Tink Claw bucket loader, at the estimated maximum cost of $16,000; (h) acquire a generator, at the estimated maximum cost of $8,000 and (i) acquire a passenger vehicle, at the estimated maximum cost of $23,600. The aggregate estimated maximum cost thereof is $118,000 and said amount is hereby appropriated for such purposes. 

 

 

Trustee Silverberg questioned if all these items were capital expenses and questioned that the tasers and rifle mounts were already budgeted. The Mayor noted that these items are longer term capital equipment purchases, with a life expectancy greater than three years and were not included in the budget.  Trustee Silverberg said that next year  items like these should be considered in the budget.  Ed Nelson from Piermont asked what the total principal and interest payments are for the bonds. The Mayor said that this budget year we have $525,000 in principal and interest payments, next year, even with these new bond obligations, our principal and interest payments will be $456,000 . Mr. Nelson asked if this has ever been put up to taxpayer vote. The Mayor noted that this does not have to be put up for a referendum. The Mayor and Trustee Silverberg pointed out that the State limits what the Village can bond and we are currently at 7% of what we can borrow. Trustee Silverberg commented that we are takingadvantage of the low interest rates, acquiring items now instead of waiting. Trustee Gallucci stated that we pushed some things ahead of schedule because some trucks are breaking down and it’s best to reduce the number of bonds. Mr. Nelson appreciated the answers from the Board.

 

Trustee Silverberg made a motion to adopt a Bond Resolution in the amount of $118,000 for Various Purposes. The motion was seconded by Trustee Blomquist, which carried a Vote 5-0.

 

 

Bond Resolution – $500,000, Rockland Road Bridge

 

Trustee Gallucci made a motion to adopt a Bond Resolution in the amount of $500,000 for the Rockland Road Bridge. The motion was seconded by Trustee DeFeciani, which carried a Vote 5-0.

 

 

Bond Resolution – $155,000, New Garbage Truck

Trustee Blomquist made a motion to adopt a Bond Resolution for a new Garbage Truck. The motion was seconded by Trustee Gallucci, which carried a Vote 5-0.

 

Bond Resolution – $170,000, New Ambulance

Trustee Silverberg made a motion to adopt a Bond Resolution for a new Ambulance. The motion was seconded by Trustee Gallucci, which carried a Vote 5-0.

 

Bond Resolution – $455,000, New Pumper Fire Truck

Trustee Blomquist made a motion to adopt a Bond Resolution for a new Pumper Fire Truck. The motion was seconded by Trustee Silverberg, which carried a Vote 5-0.

 

Bond Resolution – $50,000, Improvements to Fire Dept. Bldg.

Trustee Silverberg made a motion to adopt a Bond Resolution for improvements to the Fire Department. The motion was seconded by Trustee DeFeciani, which carried a Vote 5-0.

 

Review and Discuss Village Insurance Rates & Quotes

The deadline for insurance renewals is July 1st. The Village Clerk, Stephanie Tassello, received quotes from MHB, and the village’s  current Insurance company, CLG. Both insurance companies supplied quotes with and without the Fire Department coverage through VFIS. The Village Clerk feels it is best to keep the Fire Department separate, because it will lower our rates in

 

 

 

 

 

 

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the long run. CLG appears to have the lowest rate. Trustee Gallucci feels we should stay with CLG and agreed we should keep the Fire Department insurance separate, and noted that, with the NY Safety Group, there is a $21,000 savings on insurance.Trustee Silverberg agrees with Trustee Gallucci, as does the Mayor. The Mayor thanked the Village Clerk for all the work she did on this.

 

Trustee Gallucci made a motion to stay with CLG Insurance at a cost of $95,672.40, VFIS Insurance, at a cost of $36,947.00, and to change to the Municipal Safety Group for Workman’s Compensation at a cost of $88,446.00, with a total cost being $221,065.40. The motion was seconded by Trustee Silverberg , which carried a Vote 5-0.

 

 

 

Approval of Warrant

Trustee Blomquist moved to approve the Warrants in the amount of $103,837.78 attached to the Minutes.  Trustee Gallucci seconded the motion, which was carried by a vote of 5-0.

 

 

Old/New Business

Walter Sevastian said there are ongoing investigations of the history of land grants that abut the pier area. He is focusing on the land north of the condo property.  On a second topic, Walter Sevastian noted that the State of New York had amended the general municipal law, Section 53.  The new State law allows parties to file notice of claim in Albany with the Secretary of State instead of the local municipality. The local municipality has the option to designate someone to receive a copy of the notice of claim and the municipality will get half of the $250.00 application fee ($125,00). Attorney Sevastian recommended the Board to pass a resolution allowing the Village Clerk to enter into this agreement. Trustee Silverberg made a motion to approve designating the Village Clerk as recipient of these notices, Trustee Blomquist seconded the motion, which was carried by a Vote of 5-0. Walter Sevastian also reported he is still waiting to hear back from Mr. Jacobson, the council from Lamont with regards to the block building at the end of the pier.

 

Trustee DeFeciani had nothing to report.

 

Trustee Blomquist had nothing to report.

 

Trustee Gallucci says that progress at the Rockland Road bridge continues to move at snail’s pace. There is a delay because of a utility pole at the site. and wires,. He was also told Nothing has been done yet.  Trustee Gallucci has been told that the wires and pole would be done this past Monday or Tuesday, then he was told they don’t need to move the pole, that they only need to take down the lowest wire. Verizon came to move the pole and wires but couldn’t access the site because of the concrete barriers. The contractor that is doing the pilings maintains he can do the job in one day with no wires, 5 days with wires still in place. Trustee Gallucci feels that the Mayor has to direct as what has to be done. The Mayor stated that there was an estimate that this project would be done by July 4th.  The Mayor wants this to be done by the next meeting, which is July 16th. Trustee Gallucci feels that this delay is unacceptable.  The Mayor wants to talk to the engineer and doesn’t care about the pole, he wants to move forward with the bridge work. 

 

Trustee Silverberg gave an update on the storm surge mitigation grant. He is arranging to set up a meeting with the steering committee and the committee from Scenic Hudson for initial planning and to develop a timelines for the work that needs to be done.

 

Mayor Sanders noted that the fiscal year ended May 31, 2013. Usually around this time the Village gets a year-end report from the internal auditors, JH Cohn. The Clerk reported JH Cohn will not be able to be here until July 15th.  The Mayor requests the year-end audit move forward soon after the internal auditors have written their report. The Mayor received

a letter from the Town of Orangetown’s  Department of Environmental Management in regards to the passing of the Sewage Pollution Right To Know Act. This law requires the Sewer Authority notify the local Health Department and adjoining Municipalities no longer than 4 hours from the time of a discharge. The Town of Orangetown would like the name, title, number and e-mail address of the person to be notified. The Mayor believes that both

 

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he and Tom Temple should be the contacts.  Trustee Silverberg suggests putting this information on the Village website.  The Mayor also received a call from the Mayor of Grandview, who mentioned that he is a member of the board of Lamont. The Mayor of Grandview wanted to know what’s going on with the building on the pier. Mayor Sanders update the Board on this conversation.

 

Executive Session

Trustee Silverberg moved to enter into an executive session to discuss contractual issues.  Trustee Gallucci seconded the motion, and upon vote the Board entered into Executive Session.

 

Trustee Blomquist moved to exit Executive Session, Trustee Gallucci seconded and upon vote, the motion passed by a vote of 5-0, and the board returned to regular session.

 

 

Adjournment

Trustee Gallucci moved to adjourn the meeting at 9:25pm. Trustee Silberberg seconded the motion, which was carried by a vote of 5-0.

 

Respectfully submitted,

Michele Koblick

Deputy Clerk-Treasurer